Using Oncourse, how do I see the list of participants and groups in my site?

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Note: The roster draws profile information and photographs from the original Profile tool, not from Profile 2 Beta. See Relationship between Profile, Profile 2 Beta, and Roster.

Using the Roster tool

View feature demonstrations relevant to this topic.

To view your roster, in your site's menubar, click Roster.

Note: If you don't see the Roster tool listed, the site owner may have chosen not to use it. Site owners can add the Roster tool using Site Setup; see Adding, removing, hiding, or reordering tools.

The view

By default, participants are listed alphabetically. A count of participants appears above the table to the right.

To customize the view:

Next to "View", use the drop-down list to view one section or group at a time.
To see the group membership of all site participants at once, click Group Membership. Participants' names appear in one ungrouped list initially, with group membership indicated in the "Groups" column. To sort participants by group, from the drop-down menu next to "View", select By Group.
To sort by a different column, click the column's heading. To reverse the order, click the heading again.

To view a participant's profile, click the person's name.

Note: Instructors can see all the students in the roster. Students will not be visible to other students if they are hidden in the site. Some students are hidden by default due to FERPA restrictions; see Why you may not appear in the roster of a class for which you're registered.

For more information on FERPA, see the US Department of Education Family Educational Rights and Privacy Act.

Note: If your email address appears as a blank or is incorrect in the roster, you may need to update your authorized email address; see Changing your authorized email address. If your email address appears as "n/a", you may not have created your university email account; see Why am I not receiving email, including site notifications?

Participant images

Site participants can view images (i.e., photographs or avatars) that other participants have set in their profiles. To do so, at the top the Roster page, click Pictures.

You can use the drop-down View menu to choose to view all participants or only those in a particular group or section. You can search for a participant by "Name" or "ID". If you have appropriate permission in a course site, you can choose to display Official Photos or Pictures from Profile. You can also choose to Hide Names. (In a project site, you can only see images participants have set in their profiles.)

If no photo or image exists, you will see a "No Picture is Available" or "No Official Photo is Available" message.

To print the roster with participant images, click Print Screen or Print Pictures in Single Column.

Feature demonstrations

All the following feature demonstrations include audio, and each link will open a new window.

View photos of site participants in roster tool

Using Site Setup

In a course site or project site, when you click Site Setup in the menubar, you will see a participant list if you have the appropriate permissions. The list contains names and usernames and may contain a user's class, section, ID, credits, role, and status.

To edit the participant list, see Adding, editing, or removing participants.

If you have an administrative role, you can click Groups to view a listing of the various groups that have been created. To view or print a specific group's membership list, click Membership next to the group you wish to view, and then click Print if desired.

Students can see which groups they belong to by clicking Groups you are a member of.

This is document arna in domains all, oncoursecl, sakai-all, and sakaiht.
Last modified on May 16, 2011.