How do I change information displayed in the online IU Address Book and the Global Address List?

At Indiana University, the information displayed in the online IU Address Book and the Global Address List (GAL) is provided by several university departments, and maintained and cross-checked by several UITS systems. Therefore, the specific instructions for changing information in the IU Address Book and the GAL can vary depending on what you want to change. Additionally, certain fields in the online IU Address Book are controlled by particular offices within the university; only those offices can change them.

See the appropriate section below for contacting the correct information provider.

On this page:

• Students, faculty, and staff
• Group or departmental accounts
• Affiliate accounts

Students, faculty, and staff

Students

You can update your address or phone number using Self-Service in OneStart; see At IU, how can students or applicants review or change personal information?

For changes not available through Self-Service, contact the Office of the Registrar on your campus; see How do I contact the Office of the Registrar at each IU campus?

Faculty or staff

To change your IU office phone number, log into OneStart, select the Services tab, and click Employee Center. Under "Personal Information", change the phone number listed.

To change your preferred email address, see At IU, how do I register my preferred email address?

To make other changes, contact your information provider:

• If you are an academic appointee, contact the Dean of Faculties or the academic affairs office on your campus; see How do I contact the Office of Academic Affairs at each IU campus?
  
  
• If you are a non-academic employee, contact your departmental human resources representative or the human resources office on your campus; see How do I contact the human resources office at each IU campus?

Faculty and staff should also fill out and submit the correct Human Resources form:

1. Go to OneStart.
   
   
2. Click the Services tab. Click the Administrative Systems subtab on the left, and then click HRMS.
   
   
3. Under "HRMS Related Links", click Personal Profile Forms.
   
   
4. Click Change Form, Personal Data. This will open the form as a PDF file.
   
   
5. Print the form, fill it out, and submit it to your information provider.

Note: Your updated information should appear in the IU Address Book and GAL within a minimum of 24 hours and a maximum of a week. If you don't see your updated information after a week, contact your information provider.

Group or departmental accounts

To change the display information for your group or departmental account, which will have no entry in the IU Address Book, contact account administration:

• At IU Bloomington, IU East, IU Northwest, and IU South Bend, email  valid@indiana.edu .
  
  
• At IUPUI, IUPU Columbus, IU Kokomo, and IU Southeast, email  actadmin@iupui.edu .

Affiliate accounts

To change the display name for an affiliate account, the affiliate's sponsor should go into the original request (see At IU, how do I sponsor an IU affiliate account?) and make any updates. The Accounts Administration team will then process the change.

Comments/Questions/Corrections